If you are like most business owners, you have documents throughout your company. These typically end up in filing cabinets or storage. However, you have likely realized the benefits of scanning these documents and backing them up on the cloud so they are readily available whenever you need them without risking their security. Duplex scanning allows you to back these up quickly and efficiently. This is what you should know.

Duplex Scanners Defined

A duplex scanner can scan both sides of a single document. Instead of feeding the document into the scanner twice, you feed it once and the scanner can read both sides. Many duplex scanners have two cameras, one at the top and one at the bottom, so both sides of your document are scanned at the same time, while others can turn over and refeed the document.

Double Sided Imaging

When you are working with normal scanners, you have to scan one side of the document and then manually put it back into the scanner to scan the other side. However, because a duplex scanner scans both sides at once, you only have to put your paper in the scanner one time. This saves you time and money.

First, you don’t have to stand at your scanner and refeed every document after turning them over. Because both sides are scanned at the same time, you don’t have to try to figure out the order of the pages if you are scanning multiple pages. In addition, the image capture is faster than a traditional scanner.

Types of Documents

When you choose your duplex scanner, such as the Fujitsu document scanner, you should consider the types of documents you intend to scan. For example, will your documents all be traditional letter size, or do you need to scan business cards, passports, brochures and other odd-sized documents?

You may choose a scanner that can handle odd sizes if you have to scan these types of documents frequently, but if you only have to do so on occasion, a scanner that handles legal and letter-sized documents may be fine. You just have to use carrier sheets to scan documents with different sizes.

Workspace Availability

If you are like most business owners or managers, you want an efficient workflow. Therefore, you set aside space within the workflow process for equipment that can improve your efficiency and effectiveness. Scanners take up space, and some take up more than you realize because they have parts that move or fold for operation and storage, respectively. Make sure you have or can clear enough space to fit your duplex into the workflow where it will be most effective.

Scanning Volume

You should also consider how many documents you will need to scan every day. If you work in an office that requires significant scanning, a duplex should improve your workflow significantly. This volume will also determine what types of features you need. For example, offices with large scanning volumes may want automatic document feeder functionality, whereas those that only scan a few documents a month may be satisfied with a traditional scanner.

If you are looking for digitization for businesses opportunities that reduce loss risk, improve productivity and allow universal access to sensitive documents while improving security, consider investigating the benefits of a duplex scanner.